You Will Never Believe These Bizarre Truth Behind Formatted Tables So That The Records Are Easily Distinguished


Oftentimes in a spreadsheet, it can be difficult to instantly understand what the person is looking at. This is because some columns may be labeled differently than others. It becomes harder to compare and contrast values if they are not all in the same order. This is where formatted tables come in to make things easier. Formatted tables allow you to easily distinguish between the records, making them easy for use in both large and small numbers of columns when sorting through data sets. A table should be formatted so that the records are easily distinguished. The first step is to sort the entire table. As a general rule, always sort on the primary key columns first. 

The reason for this is that all of the values will be in the same order, making it easier to compare them. The key point is that all of the columns must be sorted before moving on to other ones. The leftover records are then sorted by their last column, which may be derived from other fields in the table. This ensures that you’re only sorting on columns that make sense and not wasting time sorting meaningless numbers so that you can see a better picture of your data set. After this has been done, it’s time to remove any leftover records and reshuffle them so they are easier to read. 

This is done mainly so that you can see individual rows in your table without losing the relationship of the previous row to the current one. This is also a way to reduce the amount of data seen in each page. This can save time on access, and also save space when printing out your data. Because of this, all records should be in as few columns as possible while still making it easy to compare to other records. For example, instead of seeing three columns with “Customer ID”, “Customer Name” and “Amount Paid”, you should have one with “Customer ID”, which will be created through the primary key column.

You Will Never Believe These Bizarre Truth Behind Formatted Tables So That The Records Are Easily Distinguished :


1. Record/Column Level Sort

This is where you are doing a sort on the records themselves. For example, you have a table with different orders for different times. One might be to get a “1.2 lb bag of flour” at 7:30 AM, and another might be to get a “3 lb bag of flour” at 6:30 PM. In this situation, it would make more sense to put the 2 orders in separate columns and put them in sort order as such so that it will be easier to see which ones were actually done on the same day or at different times.

2. Column Level Sort

Column level sort is where you are sorting the columns themselves. This is done all the time in reports and when looking at data from different years. By having your year groups sorted and labeled, you can see which year had a high or low amount without having to go back and forth between sheets or years trying to find it yourself. This makes things easier to discover, especially if you have a lot of data in a certain column (ex: Revenue by State) that you have to look through to find what you’re actually looking for instead of just being able to sort through it immediately.

3. Field Level Sort

Field level sort is when you are just sorting by one field within a column. This is because if you were to do it in the other manners, you would have to have multiple columns in your report, which can become very messy. This would be more of the exception though, as most reports are put together to be able to get what is needed rather than looking at them for fun or entertainment.

4. Row Level Sort

This is where you are sorting by something other than column or field. If this were happening, it would probably be with a specific record such as a unique value or some other value that distinguishes one record from another. This would be harder to do with a lot of data, but it is something you would have to do in certain situations.

5. Reverse Sort

A reverse sort is the opposite of a normal sort. When you’re doing a regular sort on a table, it’s where all of the records are in the same order; however, if one column has more information than another column (ex: Date versus Weight), you might have to leave the larger field out of the sort so that your records will remain consistent. This can occur when there are two columns that you need to be able to compare to each other but they won’t fit on the screen at once.


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